What is a company's legal responsibility to protect employees' personal data?
The protection of personal data is increasingly a major concern for companies. It is their legal responsibility and companies must protect their employees from abuse in all forms. Want to have an idea of the legal responsibility of a company on the protection of personal data? Read the following response elements.
Obtain employee consent for data collection and processing
For privacy and compliance with data protection laws, obtaining consent is necessary. It makes it possible to effectively guarantee the confidentiality and above all, the security of the personal information of employees. You can discover the website of this law firm in Versailles which offers you ideas for obtaining this data properly.
Prior to the collection and processing of information, the company must necessarily obtain informed consent and prior authorization from employees. It must also ensure that the data collected is limited to what is strictly necessary for legal reasons. As a reminder, the information must not be used for other purposes without the consent of the parties concerned.
Inform about the conditions of transparency, security and access
The General Data Protection Regulation (GDPR) of the European Union obliges employers to inform their employees about the use of their personal data. They must communicate on the conditions of transparency, security and access to data by those concerned. Employers should be sure to provide clear and transparent information about how data will be used, processed and stored.
The company must also implement appropriate security measures to protect personal information against unauthorized access. This gives employees confidence against possible theft, hacking, loss or disclosure of their personal data.
Moreover, the possibilities of access and rectification are also the responsibility of the employers. The latter must give freedom to the holders of the information to access their own data. They can thus correct them when they consider that they are inaccurate or, if necessary, update them.
Specify the retention period, communicate and ensure the transfer of data
Maintaining employee data is a corporate responsibility. However, according to current regulations, personal information is only kept for a clearly defined period which must be communicated to employees. The company has the responsibility to inform, even before the collection, the employees on the purposes and the duration of use of the data.
So, as soon as the period elapses, it must securely delete the information from its database. In addition, it must also inform about data breaches that may affect their rights and freedoms. In the event that information is transferred outside the originating jurisdiction, appropriate safeguards are taken.
There are national data protection and other laws governing the transfer of data. Failure to comply with these texts leads to significant financial penalties as well as damage to the company's reputation. It is therefore essential for managers to put in place effective security policies and to be accompanied by legal experts.
